1. Applying

1.1. What do I need to do to apply for a course?

You can use the online application form here or download our PDF application form. Email us once you are done or if you have any questions at info@academiccampcanada.com. We will need your medical information, subject choices and a copy of your passport. After this we will be in touch to confirm your place on the course, and then will require the initial payment of 800CAD to reserve your place.

1.2. What happens after I’ve booked my place?

You will need to book your return flights to Canada (more details about airport transfers here). After this you can kick back and start looking forward to a Summer you will never forget! We will be in touch with information to help you prepare for your course and important information about transfers and which documents you must take with you.

1.3. How do I know that I will get a place on the course?

We will contact you to tell you once we received your application. We recommend applying as soon as possible while the places are available to avoid disappointment. The place is reserved only when the initial payment is received. Find here all details about the fees.


1.4. How long will it take to process my application?

Once your application is completed and the initial payment is received it will be processed very quickly. Typically you will receive an email response within 1 business day.


1.5. When do I get my letter of acceptance/confirmation letter?

Once your application is complete, you should be emailed this within 1 business day. It is important that you take a paper copy of the confirmation letter with you when you are travelling to Canada.


1.6. How can I pay? Are the fees in Canadian dollars?

All of the details for payment are in the invoice sent to you by email. For international payments they may take up to 3 weeks to pass through, it important to allow plenty of time. All of our fees are in Canadian dollars (CAD)- see fee details here.


1.7. What type of students do you accept?

We accept both male and female students aged from 12 to 18 years of age from a mixture of nationalities around the world. Many of our students are either looking to develop their English, to improve their academic profile for further study, or simply looking to have an enjoyable Summer experience abroad! Find out more about our courses here.


1.8. Can I apply if I am almost in the age category?

Yes. If you are 12 just before or during the course, this is not a problem. If you are 11 or below at the time of the course get in contact with us here and we will be able to make a decision whether you are suitable for the course.
If you are 19 we can still accept you on the course. We will need your signed agreement that despite you being adult, you will follow Academic Camp Canada rules and staff guidance.


2. Transfers

2.1. Where should I book my flight for?

We offer transfers from both Vancouver and Victoria international airport on the dedicated transfer dates. It important you tell us your travel plans at least 2 weeks before the start date of your course. Click here for full airport transfers info.


2.2. When should I book my flight for?

You should book your flight for the transfer days depending on the length of your course. Our arrival day is 21st July, the departure days are the 4th August and the 11th August. In an example if you are on a 3 week course you should book your outward flight to arrive on the 21st of July and return flight for the 11th August. You need to tell us your flight details at least 2 weeks before the course start date. 

IMPORTANT: if you fly to/from Vancouver airport it is important your flight is booked appropriate to these times: when arriving your flight must arrive to Vancouver before 17:00pm local time, and when leaving your flight must depart after 12:30pm local time. This is in order to catch the ferry to Vancouver Island, the ferry is not 24 hours and it important you arrive in time to catch your ferry to college. For full airport transfers info click here.


2.3. I am coming on the accompanied flight, what do I need to do?

You need to buy yourself these flight tickets:
Saturday the 21st of July the Air Transat (TS577) 10:30am from London Gatwick arriving to Vancouver at 12:15pm. For the journey back on Saturday the 11th August Air Transat (TS676) 15:35pm from Vancouver arriving into London Gatwick 09:05 local time. See our guide here

You need to arrange your flight from your country to London in such timing, that you will be able to be on time at London Gatwick for the 10:30 am flight to Vancouver on 21st Saturday. Please let us know (in advance by emailing to info@academiccampcanada.com) if you wish us to help arranging an airport transfer to London Gatwick for you. We will be happy to help.

If you can´t make it from your country to London Gatwick for the 10:30 flight to Vancouver on 21st July. You can also arrive to London on Friday 20th July 2018 to London Gatwick or Heathrow. You will stay with us overnight at our Academic Summer center in London. We will take you to the center, you will stay there overnight in one of our single en-suite bedrooms, have dinner, you can also take part in the disco, have a nice breakfast on Saturday morning 21st July and then we will go together to London Gatwick to catch the flight to Vancouver.
There is an extra cost of 300 CAD charged for the overnight in London, airport transfers from your airport (Gatwick or Heathrow), dinner, breakfast and airport transfer to London Gatwick.


2.4. For other flights do you recommend the unaccompanied minor airline service for my son/daughter who is travelling as a minor?

Yes. This is not a service we include in our fees, however, we do recommend it if you son/daughter is young and its their first time travelling abroad alone. We will meet them in the terminal as soon as they arrive.


2.5. I am not arriving by flight, can I still get a transfer?

No flight, no worries! We must ask you to arrange to get to Vancouver or Victoria and we will arrange a transfer for you. Just be sure to tell us where you need picking up from at least 2 weeks before.

2.6. My parents would like to come direct to the school to drop me off

Parents are welcome to bring you to the school on transfers day, they are welcome to have a tour of the school with our staff. It is important you tell us your arrangements in advance and that once you are settled your parents are to leave you at the camp with all of your new friends!


3. The Course and Camp

3.1. How many hours will I spend in the classroom learning?

There are 30 hours of academic tuition per week. These will consist of different subjects depending on the chosen course. Our lessons aren’t always in the classroom, if you’re lucky some lessons may taught outside by the ocean! See here your academic programme if you are aged 12 to 14. Click here for your academic programme if you are aged 15 to 18.


3.2. How many students are in each class and activity?

Our classes are capped at a maximum of 15 students. For our trips and activities usually all of the students will be involved together, and organized by their tutor group- which is a small class with mixed nationalities.


3.3. Do I have to choose 8 subjects? Will I definitely have these subjects?

You can only choose your subjects when you are aged 15 to 18. In this case, we recommend to choose at least 8 subjects you enjoy to study. However, if you would like to specialize by choosing a different amount of subjects this is not a problem i.e only 4 subjects Biology, Chemistry, Physics and Mathematics. 

3.4. What fun activities/trips are there?

We have all kinds of fun activities planned. Each afternoon we will either have challenging and exciting activities on campus such as sports competitions or leadership activities, or we will take the students on trips to various attractions including museums, city visits and even whale watching! Download the detailed leisure programme here.


3.5. Are the activities/trips compulsory or are they optional?

All of the activities and trips are compulsory. We expect all students to participate on the course with a good attitude, our motto is work hard, play hard! This is the best way to make sure you get the most out of your time in Canada.


3.6. What sports will I able to do at the camp?

Brentwood College School is famous for its sports, and it has amazing facilities to reflect this. There are a dozen tennis courts, rugby/soccer fields, a large indoor sports hall and gymnasium. Not forgetting the amazing waterfront where we will hope to have swimming, kayaking and paddle boarding activities. We will have daily sports competitions and option sports activities including volleyball, badminton, soccer, basketball, tennis. We are also able to take your sports requests, we will try our best to provide the sports you prefer.


3.7. Will I have free time to explore with my friends?

Yes! Most of the time you will busy in lessons and activities, but there will be many times where you can explore either Victoria or Vancouver with your group of friends. Every evening you are free to choose between sports, socializing or simply relaxing!


3.8. Can I meet with people during my free time who are not part of the course i.e my parents or other friends

If you wish to do so, please write to us in advance by email (info@academiccampcanada.com) so we can agree on the best time to do so. If the time requested is during an scheduled activity/trip or lesson we might advice you to reschedule the timing.


3.9. What if I have a learning disability?

Everyone is different and if you require some extra help our teachers are trained for every situation. Please let us know if we can provide any help to adapt to different learning styles and abilities.


3.10. What is the school like?

We are lucky enough to have one of the best boarding schools in North America. The campus has many facilities, classrooms and accommodation a short walk from each other. The most prominent feature of the school is the waterfront, it has over 1 kilometer of oceanfront. More details about Brentwood College School.


3.11. What are the rooms like? What about the washrooms?

You will share a room with 1 other student. There is plenty of space for your personal storage, your own desk for study. There are many washrooms for everyone to share including showers, washing basins and toilets. More details about accommodation.


3.12. What type of food is available?

We will have a different menu each day, where there will be a buffet including a mixture of foods. If you have dietary or allergic requirements please indicate this on your medical form and we will make sure your food is what you ask for. Each week we will have an international themed meal from around the world!


3.13. What type of clothing should I bring?

Bring enough clothes to be prepared for your course, but allow enough room for anything you want to bring home! We will be very active with sports and activities on campus. We will also do city visits and evening discos, where you may want to dress up a bit nicer! Bring your swimming wear for water activities. It is very rare for it to rain in the Summer, but we recommend to pack to be prepared. We have weekly laundry as an opportunity for you to wash your clothes.


3.14. How is the weather in Vancouver Island in July and August?

It is usually between 20-25 degrees, and it can be cool in the mornings and the evenings. It can rain in the Summer, but it is very unusual.


3.15. Is there wifi at the school?

Yes, there is very good wifi and internet for you to use all over campus.


3.16. How much spending money should I bring for 2/3 weeks?

Everything you need such as food and transport is included, so spending money is not completely necessary. However if you want to buy any extras such as some souvenirs you are welcome to bring some spending money such as 100 dollars. We run a camp bank where you can store your money safely and take out small amounts of your money each day.

3.17 How many staff will be on trips and activities? 

Our ratio is 1 member of staff to 8 students in accordance with the British Columbia camp standards. We will have more staff on particular trips such as Vancouver.

3.18 Is there a first aider on campus?

Yes there is always a first aider on campus. We have a camp nurse who is at camp every evening and is always available by the phone. We also have many staff who have first aid certications approved by WorkSafeBC, they are able to provide basic first aid.

4. Visa documents, Insurance and Cancellation

4.1. Do I need to take out a insurance policy? Is medical insurance included?

Insurance is included for our students, there is full coverage for cancellation (up to $5000US), trip interruption, medical/hospital costs and theft/loss of personal belongings. It recommended if you are bringing particularly expensive items that you take your own policy to cover these. Click here for full insurance details.

4.2. Do I need a student visa?

For our courses you do not need a student visa because you are studying for less than 6 months in Canada. If you are planning on studying in Canada in a school after our courses, and therefore for more than 6 months in Canada, then you will need to apply for a student visa through the Canada government website or your nearest Canadian embassy/consulate. More details about visa.


4.3. Do I need any other visa documents? Do I need a custodian declaration?

It depends on your nationality. Some will require a visitor visa which means you will need a custodian declaration. Please get advice from your educational agent or click here for more details. There will be a small charge for this document. 


4.4. If I cannot get my visa can I get a refund of my payments?

Yes. If the Canadian government refuses your visa to enter Canada, we will refund all of your fees. In order for Academic Camp Canada to provide a course fee refund in these circumstances we must see the original visa refusal letter. We will not refund the fees if the visa was refused due to your mistake on the application form or the wrong documents being submitted.


4.5. If I cancel for other reasons can I get a refund of my payments?

You can ask for refund in writing if it is for any reason other than visa rejection. In many occasions we will not refund the fees, however you will be able to gain these through insurance that will apply to you since we confirm the application form and we receive your initial payment of 800 CAD.